Roles and responsibilities

Everyone involved in the promotion process has a different role or responsibility, and these are outlined below.

Line manager

  • Provides support for your promotion application following a discussion with you. 
  • Can provide guidance on your ‘readiness’ to apply and on the best route/criteria for you to address.
  • Can review early drafts of your application.
  • Can undertake other roles such as verifier, panel chair, and panel member.


  • Will usually be the Head of School (or equivalent) / Head of Service, or a person they nominate.
  • Is the person who knows the most about you as the applicant and your role, and will verify that the application is an accurate reflection of your role.

Guidance for verifiers: Academic Staff Promotions

Guidance for verifiers: Support and P&M Staff Promotions

Executive Dean and Head of School/Service

  • Agree the ongoing requirements for a (support/professional & managerial) role in line with Faculty/Service needs.
  • Verify applications for promotion or nominate an appropriate person to do so.
  • Can be a member or chair of a promotion panel.

Panel chair

  • Facilitates the promotion panel’s discussion, making sure that application is judged fairly against the criteria for the higher grade.
  • Reminds the promotion panel of equality and inclusion considerations.
  • Records any declarations of interest from panel members.
  • Facilitates a discussion if there is a difference of opinion, to help the panel members reach a consensus.
  • Provides feedback to the applicant for an unsuccessful application. 

Panel members

  • Consider an application for promotion against the criteria for the higher grade.

Independent panel members

  • Ensure that there is University-wide consistency.

Appeal panel members

  • Will consider the case put forward by an applicant appealing the outcome of their unsuccessful application.
You can download the full promotion process document here.