Employee/Manager Self Service Information

Self Service Login - use your standard University IT username and password.

Alternative high contrast login

Note: The Self Service website is only directly accessible when on a campus-based PC connected to the University network. If you are off-campus or using the University’s wireless access (Eduroam) you will need to log in through Desktop Anywhere and use the browser within that to access the site.

Introduction

Self Service is a web-based interface that gives you direct access to the HR-related data the University holds on you.

You're able to view your payslips and P60s online, update your bank details, check your absence record and submit leave requests to line managers, and edit some of your personal and work-related information to make sure it's accurate and up to date.

Manager Self Service allows managers to view and approve individuals’ leave requests and view team calendars to make sure staffing levels are sufficient, review information on SRDS and training histories, and run reports to help with staff management.

Note: you'll only be able to manage your annual leave through Self Service if your area uses SAP to generate leave quotas and record holiday absences. Please speak to your local annual leave administrator if you're unsure if this is currently the case.

If you work part-time, or irregular hours, it's important that we have an up to date work schedule so leave can be calculated and booked correctly, so please let your local HR contact know if your working pattern or hours of work have changed.

Access

How?

You can access the Self Service system using an internet browser from any University PC directly connected to the University's network. If you're off-campus, or connecting wirelessly through eduroam, you'll need to log into Desktop Anywhere first and access the system via the Internet Explorer browser within.

The system uses your standard University (Active Directory) username and password. If you're a member of staff but don't currently have a University username/email account, you can apply for one through the IT website.

The University supports Self Service applications (i.e. ESS/MSS, Kristal, e-Expenses) on Internet Explorer 8 – 11. We also make reasonable endeavours to make sure it works with other browsers.

Note for Mac users: All functionality should work with either Google Chrome or Mozilla Firefox, however if you do experience any problems please log in through Desktop Anywhere and use Internet Explorer instead.

When?

The system has been rolled out across the University and is now available for staff in all faculties and the majority of the services:

  • Arts, Humanities and Cultures, Engineering, Environment, ESSL, FBS, LUBS, MAPS, Medicine & Health
  • IT, Library, Student Education Service and all areas of Central Administration
  • The majority of the desk-based services within the Facilities Directorate

For further information on access and what changes/updates might be needed in your area to make the most of Self Service, please contact your Faculty HR office.

For general queries you can contact the Self Service project team at essmss@leeds.ac.uk.

Useful Links

Self Service Login (Note: Depending on whether Self Service has been rolled out to your faculty/service this may simply show the E-expenses or KRISTAL interface)

Frequently Asked Questions

Training Materials

Known Issues

IT Desktop Anywhere