Conduct, capability and grievance
  1. Statute

    This section gives an overview of the University Statute.

  2. Support staff procedure agreement

    The support staff procedure agreeement provides information on procedures for grievances, disciplinaries and managing capability and conduct. It also covers local joint committees and time off for trade union duties.

  3. Close personal relationships with students

    This policy gives you information about what to do if you become involved in a close personal relationship with a student.

Employment status
  1. Determining employment status

    This document explains the employment status groups for individuals working at the University. It also tells you how employment status is determined.

Engaging postgraduate students
  1. Postgraduate teaching assistance

    This guidance explains how you can recruit a postgraduate teaching assistant and how you will decide on their rate of pay.

Equality and inclusion
  1. Equality and inclusion

    The University has a wide range of written policies and plans covering activities and practices associated with equality and diversity. They are “living documents” and will be regularly updated.

Fixed term and fixed funded contracts
  1. Employment security for staff on fixed funding or fixed term contracts

    This procedure describes what to do when external funding is potentially ending regardless of whether the contract is fixed term or open ended.

  2. Employing researchers

    This policy explains the University’s expectations for the support, management and development of researchers.

Hours of work
  1. Hours of work for postgraduate students

    This document tells you how many hours you can work in an academic year if you are a full time student and the reasons for this.

  2. Hours of work for staff contracted to work fixed hours

    This policy explains what the full-time hours of work are for staff employed to work fixed hours.

  3. Working time regulations

    This document explains the maximum number of hours you are allowed to work each week under the Working Time Regulations. It also explains your options if you want to work more than the maximum weekly hours.

Leave: Annual leave and bank holidays
  1. Academic and academic related (professional and managerial) staff annual leave entitlement

    This policy explains how much annual leave you are given. It also explains the options you have if you don’t use all your annual leave allowance in time.

  2. Bank holidays and University closed days for part time staff

    This policy explains how much time off you are given for bank holidays and days when the University is closed if you work part time. It also explains the options you have if you can’t take these days off.

  3. Support staff annual leave entitlement

    This policy explains how much annual leave you are given, including bank holidays and closed days. It also explains the options you have if you don’t use all your annual leave allowance in time.

Leave: Shared parental, maternity, adoption, paternity/partner and parental leave
  1. Adoption and surrogacy leave and pay

    This policy explains how much time off you can take if you adopt a child. It also explains how much you will be paid during your leave.

  2. Maternity leave and pay

    This policy explains how much time you can take if you are pregnant and want to take maternity leave. It also explains how much you will be paid during your leave.

  3. Parental leave and pay

    This policy explains what leave you can take if you want to spend more time with your child.

  4. Paternity and partner leave and pay

    This policy explains how much time off and pay you can have following the birth or adoption of a child. It also explains how much time off and pay you can have if you have caring responsibilities up to the child’s first birthday or during the first year of adoption.

  5. Shared parental leave and pay

    This policy explains how much time you can take with your partner to share your childcare responsibilities if the primary carer ends their maternity or adoption leave early. It also explains how much you'll be paid during your leave.

Leave: Other leave
  1. Compassionate leave

    This policy explains how much time you can take off if you have a domestic crisis at home.

  2. Leave of absence and study leave for academic and academic related (professional and managerial) staff

    This document explains the types of paid and unpaid leave of absence available for academic and academic related (professional and managerial) staff.

  3. Time off for carers and domestic reasons

    This policy explains how much time off you are given if you care for someone else and there is a problem in your care plans.

  4. Time off for medical and dental appointments

    This document outlines what types of appointments are covered under the policy and it explains what you should do if you need to take time off for a medical or dental appointment.

  5. Time off to provide a public service

    This policy explains what types of public service you can take time off for and how much time you can take. It will also explain what to you need do if you get paid for your public service.

Leaving the University
  1. Resignation and periods of notice

    This policy explans what you need to do if you want to resign from the University and how much notice you need to give.

Organisational change
  1. Support through organisational change

    This document tells you about the support available to you if you are managing the change process, or going through organisational change.

Pay and reward
  1. Pay protection

    This policy outlines the reasons you would be considered for pay protection and how long you will receive pay protection.

  2. Equal pay policy statement

    This policy statement outlines our commitment to making sure that all our staff are treated equally, and how we will make sure this happens.

  3. Incremental dates

    This policy explains when you will get an increment if you are paid on the University of Leeds salary scale.

  4. Market pay

    This tells you what market pay is, when it can be used and explains how you get approval to offer someone market pay and how this is paid.

  5. Overtime for staff contracted to work fixed hours

    This policy explains what pay you will get if you are contracted to work fixed hours and work overtime.

Performance and development
  1. Probation

    This policy explains the purpose of probation. It also shows the period of probation each member of staff will have, depending on what category of staff they fall under.

  2. Time off for training

    This policy explains how you can apply for time off for work related training, and who you need to ask to get the time off.

  3. Staff review and personal development

    This policy gives you information about our staff review and development scheme. It explains the purpose of a personal development plan and tells you how it can be used to help with your ongoing development.

  4. Workplace learning agreement

    This policy tells you about the workplace learning agreement made between the University and the trade unions.

Recruitment and redeployment
  1. Criminal records

    This policy gives you information about what the University will do if a job candidate or existing employee has a criminal record.

  2. Immigration, Asylum and Nationality Act

    This guidance outlines important information about how we can make sure we make the right checks to comply with asylum and immigration laws.

  3. Information for migrant workers

    This provides you with information about who has permission to work in the UK and how to get permission if you don’t yet have it.

  4. Naming people on research grants

    This document advises you when you should name someone on a grant application and outlines what recruitment process you need to follow.

  5. Part-time, hourly paid teaching staff

    This guidance document explains the processes that should be followed when you hire part-time, hourly paid teaching staff.

  6. Recruitment and selection

    This policy gives you information about what you need to do as part of the recruitment and selection process to help you get the best person for the job. The policy provides an overview of the whole recruitment life cycle from planning your role to selection.

  7. Redeployment framework

    This framework outlines how redeployment will support the retention of staff and their skills and knowledge. It explains what you can do if you are a redeployee looking for a new job, or a hiring manager with a job to fill.

  8. Relocation expenses for professorial and equivalent staff

    This policy for professorial and equivalent staff explains how much we will contribute to you relocating to work here and what happens if you leave the University within two years of getting this payment.

  9. Removal expenses

    This policy explains who is eligible for removal expenses, what we will reimburse you for and how much you can receive.

Sickness absence
  1. Academic and academic related (professional and managerial) staff sickness absence

    This policy explains what to do if you are a member of academic or professional/managerial staff and are ill and can’t come to work. It also tells you how much you will be paid if you are away from work because of illness.

  2. Support staff sickness absence

    This policy explains what to do if you are a member of support staff and are ill and can’t come to work. It also tells you how much you will be paid if you are away from work because of illness.

Support and wellbeing
  1. Alcohol and substance abuse

    This policy outlines when it is acceptable to consume alcohol at work. Further, it advises managers on how to manage employees with alcohol and substance problems.

  2. Dignity and mutual respect

    This policy explains the behaviour that is expected at work. It also tells you what you should do if you feel you are being bullied, harassed or victimised or if you witness any inappropriate behaviour.

  3. Managing stress at work

    This pol­icy ex­plains how to manage and lower work re­lated stress by think­ing about the causes of stress.

  4. Smoking

    This policy gives you information on what help and support is available to you if you want to stop smoking. It also tells you where you are allowed to smoke on campus.

Visitors, consultancy and agency workers
  1. Agency Workers Regulations 2010

    This document describes what rights agency workers are entitled to when working at the University. It also explains the responsibilities of hiring managers.

  2. Consultancy and other external work

    This policy explains the different categories of consultancy and outside work that academic staff may undertake, what limits are placed on such work and what approval is needed.

  3. Information for agency workers

    This document explains the rights agency workers are entitled to and their responsibilities whilst engaged at the University.

  4. Visiting academic staff not employed by the University

    This policy sets out the titles which can be granted and what process you need to follow to give someone a visiting title.

  5. Work experience

    This document gives guidance for Schools, Services and Institutes taking on work experience students.

Work-life balance and flexible working
  1. Career breaks

    This pol­icy ex­plains what a ca­reer break is and what to do if you want one.

  2. Flexible working

    This policy explains what flexible working is and how to make a request, helping you to fit your work hours around your personal commitments.

  3. Job shares

    This policy explains what job sharing is and how to identify ways which you can arrange to job share with others.

  4. Working from home

    This document explains the information you need to work from home and the health and safety issues you need to be aware of.