Reward and recognition - guidance for managers

Senior managers should be responsible for recognising and rewarding their staff appropriately, with the support of their HR Manager, using one of the University's reward and recognition options.

HR Managers will discuss with Heads of School/Service (and other appropriate senior managers) every individual's contribution to determine where recommendations should be made. The options available are:

The Recognition Scheme is open on an ongoing basis and has two options within it to recognise exceptional contribution (in additional to normal expressions of thanks and appreciation). The two options are:

  • Vouchers for individuals, or allowances for team meals/activities. We've made an agreement with Her Majesty's Revenue and Customs (HMRC) to make these awards via our online Recognition Awards Portal (RAP), which means that our employees won't make tax and national insurance contributions on the value of the award.
  • One-off payments. These awards are made through the University payroll and are subject to employee tax and national insurance contributions. 

You can download guidance on how to use the RAP below.

The Reward Scheme is an annual process allowing you to:

  • recommend an additional scale increment (ASI). These are typically used where someone has contributed more than would normally be expected, and this level of contribution is expected to continue. Our normal annual increments are intended to recognise greater contribution as a result of greater experience, so any recommendation for an ASI should reflect how these normal expectations have been exceeded.
  • recommend a discretionary increment (DI). These are used when someone has reached the top of the grade and they are making an ongoing exceptional contribution.

The 2018/2019 process will open to manager recommendations from Monday 15 April 2019, you can view the timescales below.

24 June 2019 Closing date for manager recommendations 
By 2 August 2019 Local reward committees to have met
Throughout August and September 2019 HR sampling and validation process
7 October 2019 Letters circulated to staff
October payroll Awards paid to staff

Note: Our Reward and Recognition policy is for employees on grades two to nine, as well as clinical academic staff who are below consultant level (with the exception of clinical academic doctors and dentists in training who are not eligible for ASIs and DIs).  Grade 10 members of staff should apply for an award through the annual professorial and senior staff salary review process

If you have any queries, please contact Rachael Garrard in Human Resources.